1. Introduction
Welcome to Smart Cubz. We respect your privacy and are committed to protecting the personal information of parents, guardians, and children who use our daycare management platform.
This Privacy Policy explains how we collect, use, disclose, and protect your information.
2. Information We Collect
We may collect the following types of information:
Parent / Guardian Information
- Full name
- Email address
- Phone number
- Account login details
Child Information
- Child name
- Age and/or date of birth
- Grade or age group
- Program enrollment details
- Attendance schedules
- Special care details such as potty training support (where applicable)
Program and Enrollment Information
- Selected program (Summer Camp, Afterschool, Preschool)
- Selected days of attendance (Monday to Friday)
- Enrollment date ranges
- Transportation preferences and schedules
- Lunch and activity selections
Billing Information
- Invoices
- Payment history
- Sibling discount details
- Monthly billing reminders
Optional Information
- Location data (if required for transportation services)
- Communication preferences
3. How We Use Your Information
We use the collected information to:
- Create and manage parent accounts
- Register children and manage program enrollments
- Organize attendance schedules and selected days
- Manage transportation (pickup and drop-off) services
- Manage lunch, activities, and elective selections
- Generate invoices and maintain billing records
- Send reminders and service-related notifications
- Improve app functionality and user experience
- Comply with legal and regulatory requirements
4. Data Sharing and Disclosure
We do not sell or rent your personal information.
We may share data only in the following cases:
- With daycare administrators and authorized staff
- With trusted third-party services (payment gateways, hosting, email services)
- When required by law or legal processes
- To protect the safety, rights, and security of users and children
5. Data Security
We use appropriate technical and organizational measures to protect your data, including:
- Secure servers
- Encrypted data transmission (HTTPS)
- Access control systems
However, no system is completely secure.
6. Data Retention
We retain your data:
- As long as your account is active
- As needed for billing, legal, and operational purposes
You may request deletion of your data at any time.
7. Your Rights
You have the right to:
- Access your personal data
- Update or correct information
- Request deletion of your data
- Withdraw consent (where applicable)
For any requests, contact us at:
8. Children's Privacy
Smart Cubz is designed for parents and guardians. Children do not create accounts directly.
All child-related information is provided by parents/guardians strictly for daycare service purposes.
9. Third-Party Services
We may use third-party services such as:
- Payment gateways
- Cloud hosting providers
- Email notification services
These services operate under their own privacy policies.
10. Notifications and Emails
We may send notifications related to:
- Enrollment updates
- Schedules
- Invoices and payment reminders
- Transportation updates
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Continued use of the app means you accept the updated policy.